Sfere Health Management Software

The Admission module allows, primarily, to perform all necessary actions to efficiently manage the admission of users to the hospital and their stay within it.

• Management of the user database and associated data.
• Management of pre-admissions and reservations.
• Management of admissions for Hospitalization, Emergency, Ambulatory Surgery, Surgical Waiting List, and External Consultations.
• Access to agenda scheduling.
• Bed and Inpatient Management.
• Inquiry of admissions, discharges, and stays.
• Inquiry of the location, status, and occupancy of hospital beds.
• Generation of lists and statistics.
• Detection of cases requiring special surveillance.
• Administrative history of the patient.

The main objective of the External Consultations module is to record and manage all aspects related to Demand Management and the doctor’s Activity Management in the consultation.

• Management of doctors’ schedules and the activities attended to in the consultation.
• Management of all appointment requests. It allows for multiple appointment modalities: patient appointment, optimal appointment, extraordinary appointment, multi-appointment, and urgent appointment.
• Schedules offered for the web and for companies.
• Management of on-call schedules.
• Management of appointment patterns.
• Management of incompatibilities between activities.
• Management of deferred appointments, notifications, and appointment rescheduling.
• Management of the doctor’s activity in the consultation.

Operating Room Management encompasses the management of, on one hand, Patient Reception (URPA), Surgical Intervention (Operating Room), and Resuscitation/Readaptation (URPA), and on the other hand, waiting lists, and planning and scheduling of interventions.

• Operating room planning, allowing for streamlining tasks through the use of patterns.
• Scheduling of interventions and operating room reservations.
• Intervention protocols and OMC groups.
• Management of the surgical waiting list and rescheduling.
• Patient reception and transition to the operating room. Use of a touch console.
• Management of the URPA bed map and its activity.
• Consultation of the operating room whiteboard.
• Validation of Drag & Drop operating table.
• Operating room data sheet (Operating sheet).
• Information on operating room performance.

The touch console features an agile and interactive interface supporting the recording of all activities performed on the patient during the surgical intervention or emergency room care process without interfering with surgical activities.

• Presentation of patient information to involved parties.
• Real-time recording of all actions and requests in the operating room on a timeline graphic.
• Personalized use for each team member.
• Instant notification of received results from requested tests.
• Ischemia control timers.
• Access to the vital signs, medication, inputs, and losses graph.
• Recording of information related to the anesthetic process.

Encompasses the recording of activities from the Patient’s admission until they leave the Service, whether to return home, be transferred to the Inpatient Service, moved to another facility, due to exitus, voluntary discharge, or elopement.

• Monitoring of patient care and follow-up.
• Management of administrative, medical, and nursing staff tasks.
• Information on the patient’s status, location, and position within the emergency service.
• Triage management with various algorithms (ESI, SET-MAT…).
• Access to the touch console for Emergency interventions.
• Dashboard.
• Alerts and clinical pathways.
• Occupancy management.
• Listings.

The Coding and CMDB module encompasses the coding of diagnoses and procedures for episodes, as well as the tool for generating the CMDB file.

• Searches for episodes, diagnoses, and procedures.
• Searches for mixed templates of diagnoses and procedures.
• Maintenance and debugging of episode data.
• Maintenance of variables to be coded (types of episodes, hospital areas, funding data, etc.).
• Episode coding. Possibility to indicate mandatory fields.
• Configuration of the CMDB file, allowing the definition of structure and composition.
• Generation of the CMDB file.

The File Management module is responsible for the maintenance and management of patients’ paper Medical Records.

• Location of medical records.
• Management of the entry/exit of records through assignment or change of location.
• On-demand record loans.
• Management of medical record numbers.
• Management of confidential or specially guarded records.
• Merging of medical records and family histories.
• Inquiry and modification of patient data.
• Inquiry of performed movements.
• Labeling and evaluation.
• Listings.

The Day Hospital module manages the administration of medical and surgical processes that do not require inpatient stay.

• Scheduling of medical day hospital treatment sessions (dialysis, chemotherapy, etc.).
• Management of patient admission/discharge in the Day Hospital.
• Complete management of the room’s activities.
• Attendance monitoring for patients.
• Prescription and administration of treatments.
• Evolution and follow-up of patients.
• Prescription management.
• Billing for treatments.
• Listings.

The Pregnancy and Childbirth module allows for monitoring the patient’s pregnancy, the childbirth process, and the control of newborns.

• Management of the patient’s visit calendar based on the type of pregnancy.
• Health Document for the Pregnant Woman.
• Scheduling appointments for pregnancy monitoring.
• Reception of the patient for childbirth preparation.
• Management of the childbirth process through the Obstetric Sheet.
• Real-time monitoring of childbirth through the Obstetrics Console.
• Follow-up of the mother and newborns after childbirth.

The Primary Care module allows for the management of everything related to health plans and programs, vaccination schedules, vaccination plans, and the recording of vaccine administration.

• Management of the Immunization Health Program (vaccines).
• Management of definitions, types, and batches of vaccines and laboratories.
• Appointment management.
• Vaccination record.
• Vaccines according to the vaccination plan.
• Isolated vaccines.
• Search for target populations to be vaccinated, vaccinated individuals, and those pending vaccination.
• Referral of primary care patients to specialized care.
• Access to the unified electronic health record of the patient.

The Audit module allows for the management of patient information, ensuring that an auditor operator can access relevant data but not any other clinical or administrative information.

• Classification of patient-related information.
• Provides the possibility to conduct audits:
• Internal: conducted by personnel from the organization itself.
• External: conducted by financial or insurance entities.
• Generation of auditor reports through a powerful reporting engine.
• Retrieval of lists of records per day and per episode.
• Logbook: allows for a sorted list of events of interest for medical auditing.

It enables the efficient management of patients with disabilities in the early intervention area, educational care, or adults with intellectual disabilities, providing tailored monitoring for each patient through the Individualized Treatment Plan tool.

• Conducting patient assessment and intake interviews. Drafting and attaching documents. Management of accepted and canceled requests.
• Management and scheduling of agendas.
• Monitoring attendance at therapeutic sessions, occupational workshops, and external activities.
• Development of the Individualized Care Plan, encompassing the patient’s needs in different areas.
• Generation of goals and activities to monitor the patient’s progress.
• Evaluation of activities for each patient or joint evaluation of multiple patients.
• Reassessment of the Individualized Treatment Plan.